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Lasell Acceptable Use of Information Technology Systems

Lasell College and Lasell Village (Lasell) maintains information technology and services which are essential to the mission of these organizations. All employees (including student employees), students and residents of Lasell College and Lasell Village, guests and affiliates of Lasell (Lasell Community) are obliged to use the information technology appropriately and lawfully and maintain the College's values of integrity, honesty, and ethical decision making.  Upon acceptance of your account information and agreement to follow these procedures, you will be granted access to Lasell's information technology.

Some departments on campus may have additional policies and procedures that apply to the use of information technology within those departments. In addition to this Acceptable Use of Information Technology Systems document, the use of these information technologies is governed by the Student and Employee Handbooks, Written Information Security Plan, Record Retention and Disposition Policy, and all other College policies and procedures.

Scope
These procedures apply to all users of information technology resources owned or managed by Lasell College and/or Lasell Village. Individuals covered by the document include (but are not limited to) Lasell full-time and adjunct faculty, staff, students, Lasell Village residents, guests or agents of the administration, external individuals and organizations accessing network services via Lasell College's information technology facilities.

Acceptable Use of Information Technology Systems

Standard 1: Network and Lasell Owned Computer Usage Standard

Standard 2: Electronic Communication and Social Network Usage

Introduction
Electronic communication tools such as, but not limited to, Lasell web sites and email accounts, social networks, blogging, cell phones, instant messaging, texting, videos and video conferencing are covered under this Acceptable Use of Information Technology Systems. Everyone in the Lasell Community is responsible for all communication made under the authorization of his or her (owned or assigned) device or account, credential or password.

The Lasell Community and affiliates must satisfy the requirements outlined below:

  • Electronic communication and social networks should be used ethically and responsibly. Inappropriate uses of these systems include, but not limited to harassment, sending email that may be perceived as harassment, libel, pornographic, off-color, obscene, hate mail, and initiating or propagating electronic chain letters. Employees should not use Lasell electronic communications for the following personal reasons: soliciting support (financial or otherwise) for charity or special causes not connected with Lasell or proselytizing and espousing political and religious views. (Please refer to the Employee Manual for the College's Solicitation Policy.)
  • Respect individual personal privacy and identity when using electronic communication. This includes, but is not limited to, subscribing others to mailing lists or providing the email addresses of others to bulk mailers without their approval; forging the identity of a user or machine in an electronic communication or sending anonymous email; attempting to monitor or tamper with another user's electronic communications; and reading, copying, changing, or deleting another user's email or communications without the explicit agreement of the owner.
  • Electronic communication tools such as email should be treated as public information as their confidentiality cannot be assured. Account information, credentials and Personal Information (PI) under MA 201 CMR 17.00 should never be communicated or transmitted through unencrypted electronic communication tools. See Written Information Security Plan for definition of PI.
  • Employees and affiliates are forbidden to automatically forward emails messages or entire mailboxes to a third party account such as Gmail, HotMail, etc. Instances of such must be approved by the Vice President for the respective department or office.
  • The CAN-SPAM Act requires that any electronic mail message the primary purpose of which is the commercial advertisement or promotion of a commercial product or service must meet the following requirements:
    • Don't use false or misleading header information.
    • Don't use deceptive subject lines.
    • Identity the message as an advertisement.
    • Tell recipients where you're located.
    • Tell recipients how to opt out of receiving future emails from you.
    • Honor opt-out requests promptly.
    • Monitor what others are doing on your behalf.

If you are unsure if your email falls under the CAN-SPAM, please contact the Director of Web & Electronic Marketing.

  • Lasell employees who contribute to social networks including Facebook and blogs that mention Lasell, employees, partners, customers, and competitors of the college, must write knowledgeably, accurately, and use appropriate professionalism as well as identify that you are an employee of Lasell and that the views expressed on the blog or Web site are yours alone and do not represent the views of Lasell. If you are charged with the responsibility for creating an electronic presence outside of Lasell College's external website, social networking web sites, photography web sites, blogs, video, etc. there must be at least two administrators per account. One administrator must be from the Office of Web & Electronic Marketing.
  • Lasell employees who have access to maintain their department web page(s) on the College website(s) should only use the functionality available within the content management system. Those employees responsible for the content shall do so ethically and without personal bias.
  • Email groups are intended for: announcement of major Lasell events and deadlines; changes in campus policies, procedures, organizations, or departments; and notification of the availability of services and/or facilities.
  • MyLasell announcements are intended for: announcement of Lasell related information, events and deadlines; campus policies and procedures; lost and found items; and soliciting support (financial or otherwise) for charity or special causes connected with Lasell.

Standard 3: Responsible Copyright Standard

Standard 4: BYOD (Bring Your Own Device) Standard – Employees and Affiliates Only

Standard 5: Monitoring of Information Technology

Standard 6: Indemnification and Compliance