EP SoS to GO

 Planning an event on campus can be fun, but it requires time, dedication, and help. 

 The Office of Student Activities strongly encourages you to ask questions and use the resources

available to you and your club. If your club would like feedback on a planning an event, or needs help getting started, just contact the Coordinator for Student Organizations for help.

Brainstorm!

  • What is the goal of the event?
  • When will the event be held?
  • Where will it be held?
  • Will there be a theme to work with?
  • Will you be bringing in a performer or vendor?
  • Would you go to the event?

Start Planning

  • Narrow down your ideas and choose a few activities to focus on.
  • Think about logistics – How will the space be set up? What equipment do you need?
  • Begin formulating a timeline – Set up and breakdown both take time. Different activities may need someone to be stationed there during the event.
  • Determine how much event will cost and if your club has enough funds
  • Meet with the Coordinator for Student Organizations to discuss the idea
  • Fill out and submit Event Registration Form 10 business days before the event
  • Have the Coordinator for Student Organizations or club advisor reserve appropriate space
  • Discuss if a chaperone is needed
  • Talk with other organizations to see if they would like to collaborate on event
  • Request funds from budget to purchase supplies if needed

Finalize Your Plans

  • All activities should now be finalized.
  • Decide who will take on responsibility for different areas (decorating the space, running Bingo,
  • coordinating a pool tournament, etc.).
  • Create a final timeline for the event.
  • Meet with the Coordinator for Student Organizations to finalize plans
  • Make a list of needed supplies and make sure they will be accessible for the day of the event. 

Advertising

  • How will you explain the event to your group to get them excited?
  • How will you make sure that all students know the activities available?
  • Create clear signage.

Day of the Event

  • Have a plan in place (timeline of events and confirmations)
  • Be responsible for your area, and willing to lend a helping hand to other club members
  • Get your group excited to attend the event!
  • Be flexible! Last minute changes often occur when planning events.

After the Event

  • Meet with the Coordinator for Student Organizations and club advisor to debrief.
  • How did it go? What would you do differently? How many people attended?
  • Make a point to improve in areas that need improving!
  • Start brainstorming the next event!